Product

DMS and Workflow

Enterprise document management with automated approval workflows and full audit trail.

Digitalize Your Documents. Automate Your Approvals.

Manage all project documents in a structured, version-controlled repository with automated approval workflows. DMS and Workflow replaces email-based document distribution with a secure, traceable system that enforces your approval processes.

Main features

Centralized Document Repository

Automated Approval Workflows

Version Control & Numbering

Role-Based Access Control

Full Audit Trail

See WhiteHelmet in action as real-time intelligence turns complex projects into predictable, controllable delivery

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Centralized Document Repository

Store all project documents in a structured hierarchy with folders, metadata tags, and powerful search. Every document is version-controlled with automatic numbering.

Automated Workflow Engine

Configure multi-step approval workflows with role-based routing, SLA enforcement, and automatic escalation. Drawings, submittals, and RFIs follow structured approval paths.

Document Numbering & Status

Automated document numbering follows your organization's conventions. Track document status — draft, in-review, approved, superseded — with full lifecycle management.

Template-Based Workflows

Create and reuse workflow templates for common approval processes. Standardize how documents move through your organization for consistency and compliance.

Comprehensive Audit Trail

Every document action is logged — upload, view, download, comment, approve, reject — creating a complete audit trail for regulatory compliance and dispute resolution.

DMS and Workflow is most useful for:

Document Controllers

Centralized Document Management

Manage the complete document lifecycle — from upload through approval to distribution — in a single system that replaces email-based document handling.

Project Engineers

Drawing Approval Workflows

Submit drawings and technical documents through structured approval workflows, track review status, and receive notifications when action is needed.

Project Managers

Approval Bottleneck Visibility

Monitor document approval queues, identify bottlenecks, and ensure SLA compliance across all document types to prevent schedule delays.

"We processed 15,000 documents in the first 6 months with zero lost files and 95% SLA compliance on approvals. Our document controller team went from firefighting in Aconex to reducing review time by 2 weeks on average per document workflow."

Senior Document Control

ITBA

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Frequently asked questions

What are my rights regarding my personal data?

You have the right to access, correct, or request deletion of your personal data at any time. Submit a request to info@whitehelmet.com.

Where is my data stored?

Data is stored on Oracle Cloud Infrastructure (OCI) located geographically within the Kingdom of Saudi Arabia, in compliance with local data residency requirements.

How does GIS 2D differ from GIS 3D?

GIS 2D focuses on 2D planning overlays, schedule integration, and zone-level progress tracking. GIS 3D adds 3D visualization with BIM, point cloud, drone analysis, and reality capture comparison.

Can multiple team members annotate the same map?

Yes. Multiple users can add annotations simultaneously. Each annotation is saved with structured metadata, timestamps, and user attribution.

Is GIS 2D accessible on mobile devices?

Yes. The web-based interface is responsive and accessible from tablets and mobile devices in the field, enabling real-time map access on-site.

How are design versions managed?

Every upload creates a version record with metadata. You can compare any two versions visually and view a full change log.