Contract and Claim Management
End-to-end contract lifecycle management with claims processing and certified payment tracking.
Manage Contracts. Process Claims. Certify Payments.
Track contracts from setup through claims and certified payments. Contract and Claim Management provides a structured system for managing the commercial lifecycle of construction contracts — reducing disputes and accelerating payment certification for PMO teams.
Contract Setup & Management
Claims Processing Workflow
Certified Payment Tracking
Financial Summary Dashboard
Approval Chain Management
Contract Setup & Administration
Create and manage contracts with structured data — contract value, milestones, variations, retention, and key dates.
Claims Processing Workflow
Submit, review, and approve claims through a structured workflow. Track claim status, supporting documentation, and approval chains for full commercial transparency.
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Certified Payment Management
Generate and track interim payment certificates tied to contract milestones. Automate certified-to-date calculations and manage retention and release schedules.
Financial Dashboard
View the financial health of each contract — original value, approved variations, claims, certified payments, and outstanding amounts — all in a real-time dashboard.
Multi-Level Approval Chains
Configure approval hierarchies by value threshold. Small claims may need one approval; large variations may require multiple levels up to senior management.
Contract and Claim Management is most useful for:
Commercial Managers
Contract Administration
Manage the full commercial lifecycle of construction contracts — from setup through variations, claims, and final account — in a structured, auditable system.
PMO Quantity Surveyors
Claims and Valuations
Prepare and submit claims with supporting documentation, track valuation progress, and manage certified payment calculations efficiently.
Finance Directors
Payment Oversight
Monitor payment certification across all contracts, track outstanding claims, and manage cash flow projections based on real-time contract data.
"Claim processing time went from 45 days to 12 days. Contractors are happier because they get paid faster, and we have full visibility into our commercial exposure."
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Frequently asked questions
Yes. The system supports unlimited contracts per project, each with its own value, milestones, and approval workflows.
Claims are submitted with supporting documentation, routed through configurable approval chains, and tracked through to payment certification with full audit trail.
Yes. Role-based access allows you to grant external auditors read-only access to relevant audit records and evidence.
Each finding generates a corrective action request (CAR) with an assigned owner, deadline, and verification requirement. CARs are tracked through closure with audit trail.
The system supports ISO 9001, ISO 14001, ISO 45001, safety audits, environmental audits, and custom audit types defined by your organization.
Yes. Checklists are fully configurable by audit type, scope, and project requirements. Add custom questions, evidence requirements, and scoring criteria.
WhiteHelmet products Contract and Claim Management works well with
Field Intelligence
